Imaging and Capture

Nearly every company has paper-based processes or maintains a significant amount of paper documents. In the effort to become more environmentally-conscious, increase efficiency or save money, companies seek ways to go paperless and to convert existing hard copies into digital documents, e.g. PDFs. Enterprise imaging and capture systems are typically paired with an enterprise content management system, allowing companies to handle documents like invoices in bulk, perform image clean-up, extract the useful data from them, and then store them in a digital format in a repository. Capture software also includes processing fax and email documents.

Our consultants work with clients to understand their paper processes and convert them to a digital equivalent. This includes reviewing the documents being captured, the quantity of documents being captured per day, and the location of scanners compared to the capture servers (centralized vs distributed). We create capture routines ranging from basic document scanning to invoice processing and line item extraction.

Customers can realize the following benefits when pairing image and capture with a content management system:

• Lowering or eliminating the costs of storing paper copies
  • No need to maintain a large fire-proof area for storing documents
  • No need to maintain backup copies of paper documents
• Lowering or eliminating the costs of processing paper
  • Automating extraction of document data, e.g. line items from invoices
  • Reducing mistakes from manual data entry and document classification
• Improving compliance with record management
  • Documents can be automatically retained or purged
• Improve access to document information
  • Users can search based on document attributes, e.g. title, or based on document content